Client story Coller Capital: Invests in Insight for Future-Planning
By Insight UK / 26 Sep 2018
Coller Capital is one of the world’s leading investors in the private equity secondary market. With around 200 IT users spread across three locations, Coller Capital wanted to future-proof their licensing and easily transition to new technologies. Insight was trusted to provide the perfect solution.
The Challenge
Coller Capital needed to prepare for the expiry of its Enterprise Service Agreement, so called on long-standing software partner, Insight, to discuss renewal. This opened up a conversation about trying a new approach – one that could release cost savings, help achieve compliance and improve efficiency.
Having been reviewed by Microsoft in the past, Coller Capital wanted to increase their licensing knowledge, gain confidence and have total peace of mind ahead of another review.
Some improvements were already at planning stage. Coller Capital intended to change how users and environments were licensed, so wanted to get visibility over their IT estate, understand how best to move to technologies such as cloud and virtualisation, and futureproof their licensing.
The solution would need to cover Coller Capital’s entire IT user base for all their Microsoft software needs. This called for a centralised contract that covered approximately 200 users with up to 400 devices across a wide area in London, New York and Hong Kong.
The Solution
Coller Capital trusted Insight with their software licensing agreement, and knew that they could get more from the relationship than a standard SAM Baseline service. By taking advantage of Insight’s License Consulting Services, the company was able to benefit from expert advice on the best way to reduce IT spend, while aligning to the future needs of the business.
Insight provided a deployment plan and Microsoft product roadmap to streamline future planning. The roadmap was created based on Coller Capital’s requirements for the next two renewal cycles, with licensing options developed to meet these needs. Having evaluated two possible scenarios, Coller Capital chose the solution that incorporated a recommended concession for the Microsoft renewal.
Within the grace period they were given, Coller Capital was able to downgrade users to Office 2013. This gave the company the time needed to transition users to new technologies and get everyone up to speed, across the three office locations.
By investing in perpetual licence rights, Coller Capital also had the opportunity to reduce total cost of ownership, based on their needs over defined timescales. As the minimum contract size of 500 users was considered a risk, Microsoft reduced this to 250 users for Coller Capital.
In order to keep the right people updated and manage expectations during the delivery process, a contact list was established and regular communications were made. The 10-week project was also managed to avoid any potential delays that would negatively impact the Microsoft renewal deadlines.
